hello, I want to create a google sheet report (from a template) from an airtable extraction but my scenario creates as many google sheets as entries … so obviously I am doing something wrong. Can you please help ?
hi @Vanessa_Davin
pls share screenshot of your scenario,
Best regards
hi Ipoblete, actually, I found part of the solution but now I am stuck further in the scenario : so I put first in order the “create the google sheet” before the airtable “search records” module, and it works (i.e. I get all my records in one goole spreadsheet). But now I want to download the file into an excel spreadsheet to send as cc in a mail. And my problem is that my scenario creates the download after the first record is received (whereas it should wait for all records to be in the spreadsheet before creating the download). I have unlinked my google sheet “add a row” and "google drive download a file until I find the solution).
Could you please help me identify what is missing here ? Many thanks for your help !
You are probably missing an aggregator.
Combining Bundles Using Aggregators
Every result (item/record) from trigger/iterator/list/search/match modules will output a bundle. This can result in multiple bundles, which then trigger multiple operations in future modules (one operation per bundle). To “combine” multiple bundles into a single variable, you’ll need to use an aggregator of some sort.
Aggregators are modules that accumulate multiple bundles into one single bundle. An example of a commonly-used aggregator module is the Array aggregator module. The next popular aggregator is the Text Aggregator which is very flexible and can apply to many use-cases like building of JSON, CSV, HTML.
You can find out more about the other types of aggregator modules here:
- Array aggregator
- Text aggregator
- Numeric aggregator
- Table aggregator
- JSON aggregator
- CSV aggregator
- Archive (ZIP) aggregator
- other app-specific aggregators
Question: Which is the best aggregator do you think you’ll need for your use-case?
Mapping a Specific Structure Into a Complex Field
If you have an array of collections, in programming terms, this is called an array of objects, or an array with non-primitive data types (“complex”).
The Array Aggregator module is very powerful because it allows you to build a new complex array of collections that matches a later module’s field to map multiple items (collections) to it. Such fields initially would allow you to manually add items, but you can toggle the “Map” switch to the “on” state and map a whole array into a single field.
This is done by selecting the “Target structure type” in an Array Aggregator module.
As you can see from the above example, the “Map” toggle on complex fields are used when you have an array variable (like from an array aggregator). Other combinations of modules may also allow you to generate an array that matches a future field’s array structure, like “Aggregate to JSON + Parse JSON”, or “Create JSON + Parse JSON”, but this is an advanced topic.
Question: Are you mapping your array into a field that accepts more than one item/collection?
Example
Here is an example of how your scenario could look like:
This is just an example. Your final solution may or may not look like this depending on your requirements and actual data.
For more information, see “Mapping with arrays” in the Help Centre. You should also do the Make Academy, which also covers the use of Iterators & Aggregators.
Hope this helps! Let me know if there are any further questions or issues.
— @samliew
P.S.: investing some effort into the tutorials in the Make Academy will save you lots of time and frustration using Make!
