ClickUp "List Subtasks for a Task" to include closed subtasks

Hey leglends,

We are working on a workflow that catches closed tasks, extracts all the key details (name, dates, description, comments etc) and passes that info to Documentero, fills a template, and emails the PDF - works great!

After a lot of trial and error with iteration and array aggregation, we have been able to get it so do the same with subtasks (as many of our task for a larger project may have a dozen subtasks that all need to be kept together ideally.

We put it live yesterday (with the subtasks included) and then just realised this wont catch any closed subtaks (which defeats the purpose as the parent task would only be completed, triggering the workflow, once all the subtasks are completed).

Is there any way to get this module to include the closed subtasks? The only workaround i can think of it to have another status for completed subtasks (that isnt a completion status) to keep them active, but i know the likelihood of staff remembering this instead of just hitting completed will result in missed subtasks.

Welcome to the Make community!

Perhaps you could use the “List Filtered Tasks” module – there might be an option there to include closed items.

Screenshot_20240606_105720

If not,

You can try using the Clickup Universal module and manually include the include_closed=true parameter to the endpoint URL.

For more information, see javascript - How do I get all closed tasks from a list using the ClickUp API? - Stack Overflow

If the external service has a Developer API Reference/Documentation then you should be able to integrate the endpoints in Make using the app’s universal module (Make an API call) or generic HTTP “Make a request” module.

You can also suggest for it to be made in the Idea exchange. Don’t forget to search for it first, just in case someone already suggested it, so that you don’t end up creating a duplicate.
Screenshot_2024-01-17_130153

If you need assistance in setting up the app’s universal module, or the generic HTTP module, please provide additional information about what you have tried with regards to the external service’s Developer API Reference – how you are setting the connection up, a link to the endpoint are you trying to connect to, and what errors you are encountering.

You can also complete this brand new course/tutorial in the Make Academy on how to use external APIs — API calls with HTTP modules

  • API and Endpoints
  • Header and body
  • Multipart/form-data
  • OAuth 2.0

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