What is your goal?
I need a Make scenario that watches for a specific task name to be completed in any project within a specific Asana portfolio. When it fires, I need it to dynamically find a specific section by name in that same project and either mark all tasks in that section complete or delete them. The scenario must work automatically across all current and future projects in the portfolio without requiring a manual rebuild of the rule/scenario for each future project.
What is the problem?
The scenario either won’t run, OR if it runs, it will only run when tied to specific projects–not a portfolio of projects, which means I would need to rebuild it for each project.
Is what I want to accomplish even remotely feasible?
What have you tried so far?
Attempted to build the scenario manually module by module, but kept hitting walls with how Make handles Asana data between modules
Tried using Watch Completed Tasks as the trigger scoped to a portfolio — this fires correctly
Tried using Watch Webhook Events but it required a specific task ID upfront, making it unsuitable for a dynamic portfolio-wide trigger
Tried importing JSON blueprints — confirmed the correct internal Asana module names in my account but blueprints either imported with “module not found” errors or didn’t behave as expected
Explored Asana’s native Rules engine — confirmed it cannot act on tasks outside the triggering task
Explored Asana AI Studio — could not accomplish this use case
Explored Flowsana — standard If-Then Rules hit the same wall as Asana’s native rules; FlowAgents is still in beta
Considered Zapier — determined it has the same architectural limitations as Make for this use case