Hiring Make.com + Monday.com Expert – Help Scale My Staffing Business with Smart AI Automations

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Hi Make.com community,

I’m Chris, founder and owner of Wichita Staffing, a growing staffing agency in Kansas. Like many entrepreneurs, I wear a lot of hats — and right now I’m deep in the trenches trying to automate our order intake process so we can stop losing revenue on missed or delayed staffing requests.

We receive client orders via email (forwarded to orders@wichitastaffing.com). The goal is to build a reliable automation that:

  • Parses the email (handling both plain text and HTML-only messages)

  • Uses AI to extract key details (client name, number of associates needed, order date, start time, etc.)

  • Checks our Clients board in Monday.com via GraphQL

  • Creates a clean order item in our AutoFlow board if the client exists, or sends a clear “blocked” alert if not

I currently have a scenario (ID 4660503) that has made solid progress, but we’re hitting some stubborn edge cases around email body handling, GraphQL mapping, router filters, and safe column value formatting.

What I’m Looking For
I’m looking for a skilled Make.com + Monday.com integration expert who loves building sophisticated automations with AI (OpenAI, Claude, Make AI Agents, advanced GraphQL, etc.).

Bonus points if you enjoy teaching and explaining your decisions — I’m a hands-on business owner who wants to learn and understand the system as we build it together. I’m not just looking for someone to “fix it and leave.” I’d love a collaborative partner who stays current with the latest AI features in Make.com and is excited about scaling this further (supervisor matching, file attachments, richer logic, etc.).

This is a paid project with potential for ongoing work as my business grows.

If you’re an expert who gets energized by complex Make + Monday + AI puzzles and wouldn’t mind sharing your knowledge along the way, I’d love to hear from you.

Please reply or DM me with:

  • A quick summary of your experience with similar projects

  • Your rate (hourly or project-based)

  • Availability for a short call

I’m based in Overland Park, KS (US time zone) and respond quickly.

Looking forward to connecting with someone who’s as passionate about smart automation as I am about growing my business!

3 Likes
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Hi @Chris_316, I’ve built and debugged Make workflows that handle messy inbound email parsing, AI field extraction, Monday.com GraphQL lookups, and safe item creation with fallback/error paths. For your scenario, I’d tighten the email normalization layer first so HTML-only and forwarded formats are consistently converted before AI extraction, then clean up the Monday GraphQL mapping and column payload formatting so the create-item step is reliable. I’m also comfortable setting up blocked-client alerts, router logic, and edge-case protection so missed staffing requests don’t slip through. I work with Make, OpenAI/Claude, Monday GraphQL, webhooks, and structured validation regularly, and I’m happy to explain the logic as we build so you can maintain and extend it. I’m available for a short call this week in US time zones. If you want, send over scenario access, the Monday board structure, and a couple of failing sample emails, and I can review before we talk.

You can book a call with me here to discuss this further.

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I have extensive experience with Make.com and Monday.com integrations, and I’m excited about the opportunity to work on your order intake automation.

I specialize in building AI-powered automations and complex workflows, and I’m confident that I can help you resolve the edge cases you’re facing. I’m passionate about creating robust, scalable solutions and would love to collaborate with you to build the system that fits your needs.

I’m happy to discuss your requirements in more detail and provide an estimated timeline. Let’s set up a quick call to talk about how we can move forward.
:page_facing_up: Check my profile: https://www.upwork.com/freelancers/farhana401
:telephone_receiver: Book a quick call:Calendly - Automaxion

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Hi Chris, welcome to the community.

Interesting problem. I’ve worked on similar workflows in Make (formerly Integromat) where incoming emails are parsed, structured with AI, and pushed into systems like Monday.com.

A couple quick questions about your current scenario (4660503):

• How are the emails coming in right now — Gmail module or webhook?

• Is the AI extraction using OpenAI/Claude directly in Make?

• When checking the Clients board, what field are you matching against (client name, email domain, etc.)?

Also curious if attachments are part of the orders yet or something planned later.

Happy to take a look and help tighten the scenario so it runs reliably as volume grows.

Portfolio: View my past automation setup here website portfolio.

You can also reach me here or by email: folafoluwaolaneye@gmail.com

folafoluwa.ai@gmail.com

Or book a quick call here

Best,

Folafoluwa Stephen

Automation Specialist

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Hello @Chris_316 , welcome to make.com community, I have worked and have experience with Make.com and l will love to collaborate with you on this you can schedule a call Here and you can checkout my upwork profile Here, for my pastworks and certifications

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Hey @Chris_316,

Have sent you a DM as well. Would love to help you with automate your order intake process. It’s really great to see that you were able to manage it till now being a non technical person but I can understand your need to bring an expert to scale even better. I work more as an AI transformation partner for my clients rather than just a builder.

I run an automation studio called Automation Jinn where we help companies automate their processes and increase efficiency. I am Make advanced certified, Airtable Certified builder with a background in computer science so quite comfortable in integrating API and custom code. I have experience working with both SMB’s and large enterprises.

Some of my relevant work-
• For an education company, I integrated LearnWorlds with Airtable, Make, and Pipedrive via API handling complex pagination and syncing data in real time.
• For a digital agency, I set up a smart call-routing system using Twilio and Airtable fully automating lead handling.
• For a bakery brand with a large social following, I implemented chatbots integrated with a custom CRM in Airtable and automation workflows to handle orders and FAQs saving hours of manual coordination every day.

Would love to learn about your current Make workflows and your day to day operations :slight_smile:

Happy to also jump on a call if it’s easier- https://cal.com/sparsh-gupta-pnrp6p/30min

Cheers,
Sparsh
Founder
Automation Jinn

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Hi @Chris_316! I would love to help you with your automations. I know first hand how it feels deal with A LOT of things and automation can be a game changer if incorporated properly.

We are a small team of make.com experts and have developed plenty of complex integrations with Monday.com, ClickUp, Notion and mote. We have done this exact workflow but for invoices, attached is a screen shot.

Screenshot 2026-04-08 at 10.37.27 AM
Screenshot 2026-04-08 at 10.37.27 AM2858×936 282 KB

If you are interested we would love to help you, you can schedule a call in here: Automation Discovery Call | Felipe Saucedo | Cal.com discovery or check our website www.aspirity.com

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Hi Chris!

I read your post, and it sounds like you’re exactly where many fast-growing agencies get stuck—moving from “basic automation” to a “production-grade system.” I’m an automation engineer who specializes in Make.com, Monday.com (GraphQL), and AI (OpenAI/Claude) architectures, and I’d love to help you bulletproof your order intake.

Why I’m a great fit for Wichita Staffing:

  • Monday.com & GraphQL Specialist: I know that mapping column values in Monday via GraphQL can be tricky (especially with status, date, and numbers). I build fault-tolerant mutations that handle “safe formatting” so your scenario won’t break on edge cases.

  • AI-First Parsing: Instead of simple regex, I use LLMs as “Reasoning Engines.” I can optimize your scenario to handle both messy HTML and plain text emails, ensuring that the AI extracts data into a clean JSON structure every time.

  • Teacher & Collaborative Partner: I love your “hands-on” approach. I don’t just “fix and leave”—I’m happy to do our sessions over Zoom/Google Meet, explaining the why behind every router, filter, and variable mapping. I’ll make sure you understand your system as well as I do.

  • Scalability: I’m already thinking about your next steps—supervisor matching via AI and handling file attachments (like job descriptions) directly in Monday.

My Details:

  • Experience: I’ve built complex “Content Factories” and lead-gen systems where AI manages tool calls and state management. You can see my architectural style here: https://mikedevai.netlify.app/

  • Rate: I usually work on a project basis for the initial “fix,” or an hourly rate for ongoing coaching and development. Let’s discuss what fits your budget best.

  • Availability: I respond quickly and can hop on a short call this week to audit your scenario ID 4660503.

I’m excited to help you turn “AutoFlow” into a reliable engine for your business growth. Let’s connect!

Best regards, Mikhail (Mike) Rogal Telegram: @hely_chatbots WhatsApp: +375293761570

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Subject: Expert Help with your AI Staffing Automation (Monday.com + Make)
Hi Chris,
I read your post and I’d love to help you bridge the gap on those stubborn edge cases. I’m an AI Automation Engineer, and I recently built a Human-in-the-Loop (HITL) system that solves the exact “hallucination” and parsing issues you’re describing in your order intake process.
Why I’m a good fit for Wichita Staffing:
AI Parsing Expert: I specialize in using OpenAI/Claude with custom Regex parsers to ensure that data extracted from messy staffing emails (HTML or plain text) is 100% accurate before it hits your board.
State Management & “Blocked” Logic: I’ve built complex validation logic using Routers and Slack-integrated approval UIs. I can easily replicate this for your “AutoFlow” vs. “Blocked” alerts to ensure no order is lost.
Collaborative Approach: I am a “build-and-explain” developer. I record Loom walkthroughs for every logic change I make so you understand the system and can manage it yourself long-term.
Technical Demo:
You can see a 90-second walkthrough of my recent HITL architecture here: Preventing AI Hallucination in Code Outreach with Human-in-Loop Workflow ✉️ | Loom
Availability & Rate:
Rate: I work at $50/hour, but I prefer a fixed project fee once we do a quick audit of Scenario ID 4660503 so you have cost certainty.
Availability: I am available for a short call today or tomorrow. I am based in the WAT timezone (UTC+1), which gives us a perfect 6-hour overlap with your morning in Kansas for real-time collaboration.
Looking forward to helping you scale Wichita Staffing!
Best regards,
Abdul
AI Systems Specialist