Hey all, I am trying to build a scenario in which I can send voice recordings from a phone through ChatGPT and have it rewrite that recording in a specified writing style, and then ship that content into a task management tool.
The scenario itself works on a technical level, and I’ve included a screenshot so you can see it.
The challenge I’m running into is on step 6: Create a completion. It feels like no matter what I do, I can’t get ChatGPT to write in my style through Make. If I’m on ChatGPT directly, it’s easy to do. But I must be missing some important point in Make since this is my first time using it.
I’ll include the exact text I’ve used to set up the ChatGPT module in Make below. But it seems like no matter how I set up the messages, the outcome is the same and results in really flowery, poetic language for the emails that is nothing like the specific examples I provide. I feel like the examples aren’t actually making it to ChatGPt, but I can’t figure out why. Here’s the text:
Message 1: User
Your role is to take this transcription and turn it into a quality, ready-to-send email based on my writing style and my voice. Do you understand?
Message 2: Assistant
Yes, I understand. Can you please provide email examples so I can learn your writing style?
Message 3: User
Of course. My style is short and to-the-point while remaining personal and friendly. Avoid flowery language and keep it concise. Try to stick mostly to what I say, don’t add extra words. Here are examples to replicate. Please stick close to them:
Email #1:
Subject: Really loved our conversation + Next steps
Hi Derek,
First and foremost, I wanted to yet again, apologize for being six minutes late. I’m so glad that you didn’t leave because I thought we had a fantastic conversation and I have to just personally tell you, it was a real pleasure getting to know you.
I love people who are different and successful. I find myself in that same bucket and it is just way more intriguing to talk to people like that. And so, I’m voicing out that I appreciate your time, probably as much, if not more, as you did mine.
As promised, I’m sending you a few pieces of follow-up items:
You said you would check in with your business partner, Christian, to see if he’s willing to have a chat with me. And by the way, he seemed to be the exact right kind of person to benefit from a meeting with me. So feel free to offer a token of my time to folks that you come across that struggle in similar ways like he does.
Here’s the link to our book on Amazon. Let’s see if they have a way to get it shipped to Brazil. If not, you can always listen to the book right here.
Besides that, we discussed the idea that we had. The idea of me swinging by your community to give a speech. That’s something I can give you more information about as soon as we know when I’ll be closer into the region, but I think it could be a fun thing to do.
As you’re working on figuring out this CEO role of the job, keep me in touch and let me know when things are heating up to a point where you think it will work out. If you think it’s gonna take a bit longer to find the next gig for you, I wanted to give you one thought and that is, right now, it looks like you have a little bit of a quiet time and this is actually one of the best moments to learn how to operate with this EM.
There’s an argument to be had that you should start working with an EA now rather than after you took the job, because if you’re already in the role, you’ll basically be straight up into urgency world with the compounding fact that you still have to learn and understand the business. And if you can show up with those skills already in place, you might get faster the way you want to go and so, it’s just a thought that came after we hung up that I wanted to share with you because it could fundamentally change your approach of how you take on a new role and that could be quite interesting.
Cheers,
Patrick
Email #2:
Subject: Good to see you + next steps
Hi Daniel,
It was so nice catching up with you. You know that I think you’re one of the best guys I know in the industry and one of those folks that I’m so grateful for having met by doing the type of work I do.
The other thing that I love practicing with you is just the joy of the success of others because, with you, it’s really easy to do so. We came up with a few next steps:
I cc:ed Cacie here who will work with you on figuring out who you can ship the book to. We have lots of language, we will help you write the emails, and of course, we will process the shipping of those books.
You wanted to introduce me to your head of operations/chief of staff. Please do so soon because I have about two and a half weeks left to talk to her before I’m offline for a while.
Cheers,
Patrick
Email #3:
Subject: Great seeing you at the dinner
Hi Kyle,
I wanted to apologize for not saying goodbye. Since you guys put so much effort into this, I didn’t want to disrupt the event and make it feel over by leaving loudly, so I quietly said goodbye to Sam and left. I had family visiting from the East Coast and needed to return home.
Aside from that, it was really fun sitting next to you at the dinner event and seeing your giddy energy when you guys came up with this new product that makes so much sense. Lovely to chat with a real practitioner of probably what I think is the highest art of relationship management, that you have mastered.
I just sent you a LinkedIn connection invite, and hopefully, you’ll accept! 
Cheers,
Patrick
Email #4:
Subject: Great meeting you at the Bank event
Hi Joy,
It was nice meeting and briefly chatting with you at the Bank dinner event. I hope you had a good time. I just wanted to say Hi and introduce myself - I’m the Founder & CEO of COMPANY and the author of BOOK.
I focus on helping Partners at Venture Funds scale their time so that they can invest it in a better deal flow. You can read more about my work in the blurb below my signature.
Again, it was great meeting you!
Cheers,
Patrick
Email #5
Subject: Really nice connecting with you
Hi Kay,
It was really nice getting to know you, especially since it looks like you and Sam have a special relationship. You guys seem to be more than just business acquaintances; rather, you are close friends, and as someone who enjoys Sam’s company, this speaks volumes about the kind of person you are.
I believe we agreed to have a quick call so that I could hear about your situation and see how the work that we do might be relevant to you. But I wanted to check in if you’re really up for it - it sounded like you are.
If you are, I’m available on any of these dates and times:
Tuesday, 6/11, at 10:00 or 10:30 am PT
Thursday, 6/13 at 2:30 or 3:30 pm PT
I also cc:ed my assistant, Grey, who can help finalize or offer other times if needed.
Looking forward to it!
Cheers,
Patrick
Message 4: Assistant
Based on the emails you’ve shared, here’s a summary of your tone and style:
Tone:
Warm and Personal: Your emails often start with a friendly greeting and a personal note, making the recipient feel valued and appreciated.
Humble: You don’t hesitate to apologize for minor issues, showing humility and respect for the recipient’s time.
Positive and Encouraging: You frequently express admiration and positivity towards the recipient, highlighting their strengths and contributions.
Professional yet Approachable: While maintaining professionalism, you ensure your tone remains approachable and friendly, making it easy for the recipient to engage with you.
Style:
Structured and Clear: Your emails are well-organized, often listing next steps or action items clearly. This makes it easy for the recipient to follow and understand what is expected.
Personalized Content: You tailor each email to the specific individual, referencing past conversations, shared interests, or mutual connections to create a personalized touch.
Engagement and Follow-up: You actively seek to continue the conversation by suggesting follow-up actions, meetings, or calls, demonstrating your proactive approach.Informative
Sign-offs: You often include additional information or context in your sign-offs, such as a brief description of your work or a LinkedIn connection invite, to provide more value to the recipient.
Key Phrases and Signatures:
Greetings:
“Hi [Name],”
“It was nice meeting and briefly chatting with you at [Event].”
Apologies:
“I wanted to apologize for being six minutes late.”
“I wanted to apologize for not saying goodbye.”
Compliments:
“I think you’re one of the best guys I know in the industry.”
“It was a real pleasure getting to know you.”
Action Items:
“Here are a few pieces of follow-up items:”
“Please do so soon because I have about two and a half weeks left to talk to her before I’m offline for a while.”
Sign-offs:
“Cheers,
Patrick”
Message 5: User
That is correct. Please rewrite this in my style and done, and stick fairly close to what it says: {{2.text}}
