I want to trigger a webhook / HubSpot watch notification module to get meeting details. When anyone books a meeting using Hubspot meeting link, the Trigger module starts.
What is the problem & what have you tried?
HubSpot watch notification module does not connect directly, it asks for 2Auth, that’s also not working.
When I use a webhook, the test works well in HubSpot. But in reality, when I book a meeting, the webhook does not get any data.
I can help you get HubSpot meeting notifications working in Make.com.
The webhook approach is actually the right way to go here since you’re having OAuth issues with the Watch module. The problem you’re facing is likely that HubSpot needs the webhook URL to be actively listening before it will send data, and you need to subscribe to the right event type.
Here’s what you need to do. First, add a Custom Webhook module to your scenario and copy the webhook URL that Make generates. Don’t run the scenario yet. Go into your HubSpot account, navigate to Settings, then Integrations, then Private Apps (or Webhooks depending on your HubSpot tier). Create a new webhook subscription and paste in your Make webhook URL. For the subscription type, select “meeting.created” or whichever meeting event you want to track. Save that in HubSpot.
Now go back to Make and click “Run Once” on your scenario so the webhook is actively listening. Then book a test meeting through your HubSpot meeting link. The webhook should catch the data this time. Once you see the data come through, click “OK” in Make to save the data structure, then you can turn on scheduling for the scenario.
If you’re still not getting data, check that your HubSpot webhook subscription is set to “Active” status and verify the meeting link you’re using is actually connected to the HubSpot account where you set up the webhook. Sometimes people have multiple HubSpot portals and that causes confusion.
A cleaner long-term approach would be to use HubSpot’s “Search for Records” module on a schedule to pull new meetings created in the last X minutes, but the webhook method is more real-time if that matters for your workflow.
Thanks for sharing the details. I’ve already tried these steps. I found meetings and appointment subscriptions. It works well during the webhook test, but when a real meeting sheduled, no data transfer to the webhook.
During the scope selection, I found one meeting scope and a couple of appointment scope but the result remain same.
I’m using HubSpot’s free CRM, maybe I need to update the tier to get all these API features.
In Make, there is an engagement module where I can directly get the meeting details and solve the problem. But it’s an ACID, not an INSTANT module.
What is your goal?
What is the problem & what have you tried?