Run an automation only when new data is received

I started using Make.com and noticed that it runs every 15 minutes, even when there are no new actions.
My question is:

  1. How can I make it run only when a trigger occurs, like when new data is received, such as a form submission, a new lead, or email?
  2. Does it run each module within the scenario every 15 minutes? For instance, if my scenario includes 7 steps, does it run all 7 steps every 15 minutes, even if there are no new actions taking place?

Thank you in advance.

This is because the module is a POLLING trigger, and not an INSTANT (Webhook) trigger.

There are two main types of triggers, Polling (scheduled), and Instant (webhooks). Polling triggers can only run on a schedule. Instant triggers can be run as soon as data is received by the webhook.

Polling means Make checks external service for changes (pull changes to Make).
Webhook (instant) triggers means external service calls Make when there are new changes (push changes to Make).

The module you are using does not push changes — it’s basically a API request that Make has to occasionally “call” to fetch the latest changes/items.

To find out more on the different types of Trigger modules, see refer to Types of Modules and Webhooks sections of the Make help center.

See if your app has an “Instant” or “Webhook” trigger in Make. If not, check if the third-party service has a feature that can send out a webhooks when content is created/updated - and then you can point it to a “Custom Webhook” trigger in your scenario.

No, if there are no new changes, this is called a “Check Run”. It only takes a single operation, and the trigger module terminates the execution because there are no bundles generated.

I highly recommend you complete the Make Academy to avoid further confusion. For more information, see

Links

Here are some useful links and guides you can use to learn more on how to use the Make platform, apps, and app modules. I found these useful when I was learning Make, and hope they might benefit you too —

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Thank you for the detailed response.
I attempted to replace the trigger “Outlook” with a “Custom Mailhook”. Everything works fine, except the scenario stops at the third module, even though everything is the same with the correct updated settings.

Great, looks like your original question is resolved!

If you have a new question, could you please create a separate topic for this?

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