Hello Make Community,
We’re relatively new to using Make, and we’re facing some challenges with managing event triggers, particularly in comparison to how things worked for us on Zapier. Our main concern revolves around monitoring Google Calendar events and email actions efficiently without inflating costs.
Here’s the situation:
- We have recurring Google Calendar events that we need to monitor continuously, but on Make, each check counts as an action, which can add up quickly. For example, running a check every 15 minutes for a single calendar could lead to about 100 actions per day, and up to 3,000 actions per month, just for one calendar.
- If we have 5-6 meetings a day, we could potentially be looking at 18,000 actions a month, just for monitoring calendars. This seems quite costly.
Additionally, we receive a large volume of emails—between 100 to 500 per day. We’re considering setting up email triggers every 15 minutes, but we’re unsure how actions are calculated when, for example, multiple emails (20 or more) arrive in a single 15-minute window. Would that count as 20 actions?
So our questions are:
- How can we optimize the frequency of event checks (especially for Google Calendar and emails) to avoid inflating our action count while ensuring timely triggers?
- Are there any best practices for minimizing action usage in these scenarios without compromising performance?
- What would be the recommended setup if we are handling multiple calendars and a high volume of emails daily?
Any guidance or advice would be greatly appreciated!
Thanks in advance for your help!