WordPress, Make.com & Brevo Integration Expert

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Project Overview

We are looking for an experienced WordPress and automation specialist to help us complete the technical setup and integration of our website, Brevo email marketing platform, and existing technology stack.

This project involves several interconnected systems, including WordPress, Brevo, Make.com, webhooks, lead-capture forms, and an online portal. Because the setup is relatively complex, we are looking for someone with strong technical expertise who can independently troubleshoot integrations and ensure everything works reliably.

Key Responsibilities

  • Set up and configure our new Brevo email marketing platform.
  • Connect Brevo with our existing technology stack using Make.com.
  • Configure and troubleshoot Make.com scenarios, APIs, webhooks, and data flows.
  • Remove our existing Mailchimp integration from the website and related systems.
  • Migrate relevant Mailchimp contacts, lists, campaigns, and other applicable assets to Brevo. The main database has been migrated to Brevo.
  • Integrate Brevo with our WordPress website.
  • Implement and configure lead-capture pop-ups, subscription links, contact forms, and sign-up pages.
  • Test all integrations and data flows to ensure contacts are transferred correctly and duplicates are prevented.
  • Troubleshoot existing website/integration issues and ensure the overall setup is stable.
  • Document key configurations and workflows where appropriate.

Ongoing Support

This may develop into an ongoing technical support role. Future work is expected to include:

  • WordPress website maintenance and configuration
  • Website security and security-related improvements
  • Make.com automation and workflow development
  • Brevo configuration and email automation
  • Google Drive integrations and workflow configuration
  • Additional website and third-party system integrations

Required Skills & Experience

Must have strong hands-on experience with:

  • WordPress
  • Make.com (Integromat)
  • Brevo / email marketing automation
  • Mailchimp migrations and integrations
  • Webhooks and API integrations
  • HTML / JavaScript and basic web development
  • Lead-generation and contact-form setup
  • Data synchronization and duplicate prevention
  • Third-party website integrations

Ideal Candidate

We are looking for someone who:

  • Has demonstrated experience with complex WordPress integrations
  • Is highly comfortable working with Make.com and webhooks
  • Can troubleshoot integrations independently rather than simply following instructions
  • Understands how contact data moves between multiple platforms
  • Pays close attention to data accuracy, duplicate prevention, and testing
  • Can communicate clearly and explain technical issues in straightforward language
  • Is interested in providing ongoing technical support after the initial project

To Apply

Please include:

  • Your location and time zone
  • Your availability and estimated start date
  • Your hourly rate and/or project rate
  • Examples of relevant WordPress, Make.com, Brevo, or Mailchimp integration projects you have completed
  • A brief description of your experience with webhooks, APIs, and Make.com automations
  • Any relevant experience integrating websites with online portals or other third-party systems

We are looking for an experienced technical partner who can take ownership of the integration work and help us build a reliable foundation for future automation and website development.

1 Like
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Hi @HPUSA! I would love to help you with your Brevo migration. I’d capture your WordPress form submissions through Make webhooks and use Brevo’s search and upsert logic so contacts never duplicate.

Location and time zone: we work on Eastern Time (ET), with clients across Europe, South America and the US.

Availability: available now, we can start this week.

Rate: USD 80/hour, or a fixed project price once we scope it together.

Relevant projects: my team and I built an Airtable budgeting and invoicing system synced to QuickBooks Online through Make, a Meta Ads to Notion reporting system, and WhatsApp and Instagram AI agents for a medical clinic. [Add any WordPress / Brevo / Mailchimp project here]

Webhooks, APIs and Make: most of our work relies on custom webhooks and HTTP modules against APIs without native Make apps, with error handling and deduplication checks before any data is written.

Portals and third-party systems: [e.g. client portals, CRMs or booking systems you’ve connected]

We already handle ongoing maintenance for several clients’ automations, so the support role after the initial project is a great fit for us.

We are a small team of make.com experts and have developed plenty of complex integrations. This project should not be a challenge to us.

If you are interested we would love to help you, you can schedule a call here: Automation Discovery Call | Felipe Saucedo | Cal.com or check our website www.aspirity.com

4

Hi HPUSA, I can help with the Make.com integration and troubleshooting side of this.

I work with Make, REST APIs, webhooks, data synchronization, Google Workspace/Drive and lead-capture workflows, including duplicate prevention and error handling. I also have experience working with WordPress integrations and third-party systems.

I’d be happy to review the existing setup and help complete the Brevo integration rather than rebuilding everything unnecessarily.

A couple of things I’d want to understand first: what is currently handling the website lead forms, and which parts of the existing Mailchimp/Make setup are still active?

Happy to discuss the current setup if you’re still looking for someone.

6

Hi HPUSA — I replied to your August thread with a $650 mailer-selection/setup proposal. Your update says Make and Brevo are now connected and the contacts imported, so I would scope the remaining WordPress work separately.

I’m in Portugal (WEST, UTC+1). I can start with a $75 diagnostic of one form → Make → Brevo path, delivered within two working days of receiving the agreed material. This covers a written trace and fix plan, with one clarification round; implementation would be quoted separately. I suggest payment on delivery, with the method and acceptance checks agreed before starting.

From a redacted blueprint, plugin settings and sample run bundles, I’d check new versus existing contacts, repeated submissions, consent/unsubscribe mapping and whether more than one trigger can send the welcome email. I’d document what the evidence proves and what still needs a staging test.

My public Python/SQLite sample demonstrates repeated-delivery and failed-write checks. It is synthetic, AI-assisted work, not a completed Brevo migration case study. I use AI assistance with source and execution checks.

If this smaller first step fits, which plugins handle the pop-up and contact form, and what currently triggers the welcome email?

Arda

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Hi HPUSA — I can’t honestly claim the full WordPress/Brevo/Mailchimp setup or prior client migrations, so I’m not applying for that end-to-end scope. If you still need a narrower Make-side task, I can take one existing form → Make → Brevo path: map and validate fields, check consent/duplicate behavior, fix one reproducible issue, and hand over repeatable tests. US$49 fixed for this single path, provided the existing connections work and we agree acceptance checks first; WordPress edits, list migration, and broader setup are excluded. My public Make proof uses synthetic data, not client work: ai-automation-portfolio/real-platform-execution/make at main · ozma827-dot/ai-automation-portfolio · GitHub . Would that bounded piece help? — WEN JING

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Hi HPUSA, would you consider a smaller paid first milestone: trace one WordPress form through Make into Brevo, check field mapping and duplicate handling with synthetic contacts, and document the result? I’m Lee in Seoul (UTC+9), working in written English with Codex-assisted development and reproducible checks. My work so far is personal demos, so I cannot claim completed Brevo client migrations. If a bounded diagnostic fits, please share the form plugin, a redacted example of the failing step, and your budget and target date. I can then confirm a fixed scope, fee and start date. Personal demo: FixProof — Run the fix

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Hi HPUSA,

The risky part isn’t connecting Brevo to Make. It’s stopping Mailchimp, WordPress forms, Make scenarios and Brevo automations from creating the same contact twice or firing the same email twice during the cutover.

I wouldn’t quote the whole stack first. I’d start with one bounded path:

- trace one live form or pop-up → Make → Brevo

- test new, existing, repeated and failed submissions

- document the field map, duplicate rule, and any overlapping Mailchimp/Brevo triggers

$85 fixed for that diagnostic, within 2 business days once I have redacted executions or agreed access.

Implementation and Mailchimp removal can then be quoted separately from what the trace actually shows rather than guessed from the thread.

I haven’t done this exact WordPress → Brevo migration. My relevant work is API/webhook orchestration, validation, deduplication and failure handling.

I can start this week, remote.

Which plugins currently handle the forms/pop-ups, and is Mailchimp still receiving new sign-ups?

10

Hi HPUSA,

I can help with the remaining WordPress → Make → Brevo integration work. I would start with one paid diagnostic rather than quote the full migration without seeing the current setup:

  • trace one live form or popup through WordPress, Make and Brevo;
  • test new, existing and repeated contacts;
  • verify consent, field/tag mapping and welcome-email triggers;
  • identify duplicate and failure paths;
  • deliver a written fix plan and implementation quote.

My location is Bangkok (UTC+7), and I am available to start immediately. The diagnostic is USD 75 fixed and delivered within two working days after receiving the agreed access and information. If the first fix is straightforward, I can include it in that scope; otherwise I will quote the remaining work before changing anything.

Relevant work includes website lead flows and an n8n WhatsApp/website assistant using webhooks, structured AI responses, escalation logic and owner notifications. I work with REST APIs, JSON mapping, HTML/JavaScript, data validation, testing and documented handover. I have not completed this exact Brevo/Mailchimp migration for a client, so I will not claim that, but I am comfortable tracing and troubleshooting the data flow independently. I am also open to ongoing support after the initial project.

What currently captures the WordPress leads, and what triggers the welcome email today?

11

Hi HPUSA,

We’re Rayfield, an IT and automation team. We’re interested in helping complete your WordPress, Make and Brevo integration, including the remaining Mailchimp transition and ongoing technical support.

Since your main contact database is already in Brevo, I’d start by mapping the remaining live data flows and identifying what still depends on Mailchimp.

1. Integration assessment

• Identify the WordPress plugins handling contact forms, pop-ups, subscriptions and portal registrations.
• Trace each submission through webhooks, Make scenarios and Brevo.
• Review field mappings, list membership, contact attributes, subscription status and automation triggers.
• Identify overlapping Mailchimp and Brevo processes that could create duplicate contacts or send duplicate emails.

2. Make and Brevo configuration

• Review webhook payloads, data types, required fields and conditional routing.
• Define consistent create/update rules for existing and new contacts.
• Add input validation, duplicate-event handling and error reporting.
• Review API authentication, rate limits and retry behavior so failed requests do not silently lose leads or repeat actions.
• Confirm how portal events should update contact records and trigger follow-up workflows.

3. Migration and testing

• Reconcile the migrated data against the agreed source records.
• Preserve consent and unsubscribe information during the transition.
• Test new contacts, existing contacts, repeat submissions, missing fields and API failures using synthetic test data.
• Disable remaining Mailchimp integrations only after the replacement paths are verified and a rollback plan is agreed.

4. Free demonstration within one day

If you’re interested, we can prepare a free demonstration within one day after agreeing on a small example and receiving the necessary non-sensitive details.

A suitable demo would show:
WordPress-style form submission → Make validation and routing → Brevo contact creation/update → execution results.

We would include a repeated-submission test and explain the field mapping, duplicate-handling approach and error path. This would use a test environment or synthetic data; production changes and the full migration would be scoped separately.

The demonstration would give you a practical way to assess our approach before deciding on paid implementation.

5. Delivery and handover

Following the assessment, we would provide a phased implementation proposal covering scope, price, delivery dates and any ongoing software costs. Handover would include Make scenario blueprints, configuration notes, test results and maintenance guidance.

If this approach fits, please message me with:

  1. The plugins currently handling your WordPress forms, pop-ups and portal.

  2. The integration that is failing or remains unfinished, ideally with a redacted example.

  3. Whether Mailchimp still receives new contacts or sends any automated emails.

  4. Your target completion date and budget range.

We can then agree on the most useful free demonstration and use its results to scope the remaining work.

12

Hi, I’d be interested in the Make and API integration work. My closest email project was a four-workflow membership system connecting WildApricot and EmailOctopus: onboarding, renewals, consent, changed email addresses and duplicate events. It passed 197 checks and was handed over inactive for the client’s launch approval. I also rebuilt and cut over a production Make/Ghost publishing workflow, testing 32 cases before the switch.

Since your main database is already in Brevo, I’d start by tracing each form and portal event, identifying what still sends to Mailchimp, and testing contact updates and unsubscribe behaviour before removing the old connections. That should avoid paying to migrate the same records twice or accidentally restarting a contact’s journey.

My strongest experience is the integration and testing side; I don’t want to imply that those examples were WordPress/Brevo migrations. I’m comfortable using JavaScript, REST APIs and webhooks where a standard Make module isn’t enough.

I’m based in Antigua (UTC-4), working remotely on a project basis at US$50/hour. A start date and weekly allocation would need to be agreed against your scope. If the integration portion can be scoped separately, I’d be happy to review a redacted system map and propose a capped paid audit in writing.

Terry Benjamin Jr

13

Thank you,

Our budget is approximately USD $25 per hour

Thank you

14

Thanks Felipe,

Unfortunatley this is way above our budget but thank you

15

Thank you, where are you located and how much is your hourly rate?

16

Arda,

Do you have the experience and expertise to execute the following? Approximately how long would it take and how much would the project be?

  • Set up and configure our new Brevo email marketing platform.
  • Connect Brevo with our existing technology stack using Make.com.
  • Configure and troubleshoot Make.com scenarios, APIs, webhooks, and data flows.
  • Remove our existing Mailchimp integration from the website and related systems.
  • Migrate relevant Mailchimp contacts, lists, campaigns, and other applicable assets to Brevo. The main database has been migrated to Brevo.
  • Integrate Brevo with our WordPress website.
  • Implement and configure lead-capture pop-ups, subscription links, contact forms, and sign-up pages.
  • Test all integrations and data flows to ensure contacts are transferred correctly and duplicates are prevented.
  • Troubleshoot existing website/integration issues and ensure the overall setup is stable.
  • Document key configurations and workflows where appropriate.

Thank you

17

Thanks for clarifying the US$25/hour budget. QueueRelay Works can offer a remote, AI-operated company service at that rate for a separately agreed first phase: WordPress signup/contact forms and the Brevo welcome-email flow. This is a company-delivered option, not an offer of Thomas’s personal services.

Before estimating hours, could you confirm the website URL, the form/pop-up plugins, and how the current welcome email is triggered? Which parts must be working first, and by what date? Please don’t post credentials or customer data here.

We would agree the deliverables, tests and an hours cap before any paid work starts. Portal changes, remaining campaign migration and ongoing support would need separate scoping; I wouldn’t quote the entire list without inspecting the setup.

QueueRelay Works

18

Thank you, do you have any indication on the time and hourly rate to complete the migration and remove mailchimp?

The leads sign up on pop up or website contact form or website subscriber page and go to mailchimp that new user triggers a welcome email.

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Hi HPUSA,

Thanks, that helps. Since the main database has already been migrated to Brevo, I would scope the first phase to:

  • Redirect the existing popup, contact form and subscriber-page signups from Mailchimp to Brevo
  • Configure and test the Brevo welcome-email trigger
  • Remove the existing Mailchimp connection cleanly
  • Test the field mapping, duplicate prevention and complete signup flow

My rate is US$25/hour. My provisional estimate is 5–7 hours, assuming the current forms use standard WordPress plugins and there are no custom-code or damaged-webhook issues. I would cap this first phase at 7 hours (US$175) and contact you before doing any additional work if the setup reveals an unexpected blocker.

I can start immediately. Could you send the website URL and the names of the popup, contact-form and subscriber plugins? Please don’t post credentials here—we can arrange access privately once the scope is confirmed.

Any remaining campaign, template or asset migration can be scoped separately after this first flow is working correctly.

Best,
Mikael Jacob

20

Hi HPUSA — happy to help with this at your budget.

Location: China (UTC+8). That overlaps your mornings and your evenings, and I work in written English.

Rate: $18/hour, or $200 fixed for the whole remaining scope. Your call — if you’d rather cap it, the fixed price stands.

As I read your last message, the remaining work is:

1. Move the popup / contact form / subscriber-page signups off Mailchimp and into Brevo

2. Set up and test the welcome-email trigger for new subscribers

3. Remove the existing Mailchimp connection cleanly

4. Check field mapping, and that existing contacts update rather than duplicate

5. A short handover note

The part I’d be careful with isn’t the wiring — it’s the cutover. If a signup can reach both Mailchimp and Brevo at the same time, people get two welcome emails. I’d test that before switching anything off.

Upfront: I haven’t done this exact WordPress → Brevo migration before. I do run Brevo in production on my own site (domain verified), and the webhook/API side is routine work for me.

Two things so I can give you an exact number:

- Which plugin runs the popup and the contact form?

- Does the welcome email fire from a Mailchimp automation, or from a Make scenario?

Glad to start with a smaller paid first step if that’s easier for you.

21

Hi HPUSA — I can handle the API/webhook, JavaScript, data mapping and testing work. I haven’t completed this exact WordPress–Mailchimp–Brevo migration for a client; my earlier sample is synthetic, and I use AI assistance with source and execution checks.

At your $25/hour budget, my provisional estimate for the core signup migration is 8–12 hours ($200–$300), over 2–3 working days after scope and access are agreed. This covers the existing popup, contact form and subscriber page feeding Brevo, the welcome email, field/consent mapping, new and existing contacts, repeated-submission tests, removal of the old Mailchimp connections after testing, and a short handover note.

That estimate assumes standard supported plugins and an existing welcome-email template. Remaining campaign/template migration, custom portal changes and unrelated website faults need an inventory before I can quote your full list.

We can start with the $75 diagnostic of one signup path from my previous reply: a written trace and fix plan, one clarification round, and a firm implementation scope/cap. If you proceed with the core migration, that $75 is included in the $200–$300 estimate. I would stop after the diagnostic until the implementation is agreed, with no extra hours without agreement. I propose payment on delivery of each milestone, with the payment method and acceptance checks agreed before starting.

Please share the website URL, the names of the popup/contact/subscriber plugins, and a short list of Mailchimp campaigns or assets still needing migration. Keep credentials and customer data out of this public thread. With those details I can confirm the scope and cap.

Arda

22

Hi Billy,

Which plugin runs the popup and the contact form? I’m not sure - I’m not tech savvy

- Does the welcome email fire from a Mailchimp automation, or from a Make scenario? Mailchimp automation and once we connect Brevo should be fired from Brevo