Hiring an AI Automation Project Coordinator (discovery → documentation → QA → client training) – $800–$1,500/month, starts short-term with strong long-term potential

Hey Makers! :waving_hand:

Need a detail-oriented Automation Project Coordinator to own client projects end-to-end.

You’ll do:

  • Run 1–3 discovery calls/week

  • Document processes & create solution blueprints

  • Write dev briefs + SOPs

  • Track progress (ClickUp/Notion)

  • QA test AI agents, Make/Zapier, CRM integrations

  • Record Loom trainings & onboard clients

Must have:

  • Fluent English (client-facing)

  • Solid grasp of APIs, webhooks, CRMs, AI tools

  • Proven experience managing automation projects

  • Great communication & organization

Details:

  • 20–30 hrs/week to start

  • Short-term contract (1–3 mo) with very high chance of long-term/full-time

  • Fully remote, need good US/EU time zone overlap

Reply or DM with:

  1. One sentence on your discovery/automation experience

  2. 1–2 quick examples of past projects

  3. Your rate expectation

Excited to meet you! :rocket:

3 Likes

Welcome to the community, Dzmitry I’d love to support you with this role.

I manage discovery, documentation, solution blueprints, QA, and client onboarding for automation projects in Make, AI tools, and CRMs. I will DM now with examples and rate. Looking forward to connecting!

Holiness

Hi @Dzmitry_Piskun , I help teams run automation projects end-to-end, from discovery to delivery. I’ve led 100+ discovery calls, mapped processes, written technical blueprints, and coordinated Make/Zapier + AI/CRM builds for clients in SaaS, agencies, and operations-heavy businesses.

Two quick examples:

• Architected a multi-scenario Make + Airtable system for a scholarship-matching platform (AI tagging, status automation, parent notifications).

• Ran an agency’s automation program, writing SOPs, managing ClickUp, and QA-testing 20+ AI agents and CRM workflows.

Happy to jump on a quick call here if you’d like to

explore fit.

Hey! I’m an experienced Automation Project Coordinator with 8+ years managing automation projects end-to-end using Make.com, Zapier, APIs, and CRMs. I run discovery calls, map processes, write SOPs, coordinate with devs, and QA automation workflows.

:page_facing_up: Check my profile: https://www.upwork.com/freelancers/farhana401

:telephone_receiver: Book a quick call:https://calendly.com/automaxion-meet

Hi, I am Tamil Iniyan.

I run AI automation projects for founders and marketing agencies. I handle discovery calls, map systems, write briefs, manage delivery, and onboard clients.

Experience
• Built multi platform lead systems using n8n, Make, Unipile, Apollo, and CRMs for founders and service businesses
• Delivered AI agent workflows, email assistants, meeting brief generators, WhatsApp agents, and client onboarding systems
• Managed projects from discovery to QA to handover with clear documentation and Loom training

Two quick examples
• WhatsApp AI agent with multilingual support, Pinecone RAG, lead scoring, Google Sheets logging, Meta API setup
• End to end lead qualification system with parallel scraping from Apollo and LinkedIn, real time email verification, CRM sync, automated follow ups.

Schedule a call: cal.com/iniyanai/30min
Website: https://iniyan.pro

I am available for US and EU overlap and open to a trial task.

Tamil

@Dzmitry_Piskun
I manage automation projects end-to-end — discovery, documentation/blueprints, dev briefs, QA testing (Make/Zapier/AI agents), and client training.

Recent work includes:
• Full recruiting automation blueprint + SOPs
• AI call-analysis workflow (AssemblyAI → Make → Airtable → GPT)

If you’re open, I can share my portfolio and examples.

To proceed:
— Continue securely onFiverr: just send me a message and I’ll reply instantly
— Or book a quick callhere: I’ll send the link once you confirm

Happy to assist!

Hey! :waving_hand:

I’m Naitik, founder of SynkrAI.com – I’ve been running discovery calls, mapping processes, and turning them into clear automation blueprints for n8n/Make/Zapier + AI projects for agencies and SaaS teams.

Quick snapshot of my experience:

  • Led end-to-end discovery + coordination for an AI SEO automation system (intake → n8n workflows → CMS publishing), including dev briefs, SOPs, QA, and Loom onboardings.

  • Coordinated an AI support + CRM integration project (agents + automations around HubSpot/Zoho), documenting flows, managing tasks in ClickUp/Notion, and handling client-facing updates.

Here are two quick Looms showing a few similar systems I’ve built:

• AI SEO Agent – Automates everything from keyword research to publishing.

• Landing Page Generator – Pulls competitor data and creates multilingual landing pages.

I’m fluent in English, comfortable with APIs, webhooks, CRMs, AI tools, and I regularly work with US/EU time zones.

My rate is in the $15–$20/hr range depending on scope, and I can commit 20–30 hrs/week.

You can grab a 30-min slot with me here:

Happy to jump on a quick discovery call and see if we’re a good fit!