Looking to hire an AI expert for a fixed term contract/project

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HEAD OF AUTOMATION & AI (CONTRACT)

:round_pushpin: Hampshire / Hybrid
:date: 6–12 Month Contract
:money_bag: Competitive Day Rate / Project Fee

Willow Grey Interiors is an award-winning luxury interior design and project management business with ambitious growth plans.

We’re looking for an exceptional Head of Automation & AI to help us build the next generation of our business.

This is not an IT support role.

We’re searching for a commercially-minded automation specialist who can work directly with our leadership team to simplify processes, connect systems, introduce AI and create a scalable operating platform that supports our growth.

You’ll be responsible for:

• Mapping and redesigning business processes
• Connecting systems including Monday.com, Studio Designer, Microsoft 365, Outlook, Xero, WhatsApp and other business tools
• Building automations using Make.com, Zapier and AI platforms
• Reducing manual administration across the business
• Creating dashboards, reporting and management visibility
• Introducing AI solutions to improve productivity and customer experience
• Training and upskilling the team
• Leaving behind a business that is significantly more efficient, scalable and profitable

We’re looking for someone with proven experience in:

:check_mark: Business automation
:check_mark: Make.com and workflow design
:check_mark: AI implementation
:check_mark: Monday.com
:check_mark: CRM and project management systems
:check_mark: API integrations
:check_mark: Microsoft 365 ecosystem
:check_mark: Process mapping and operational improvement
:check_mark: Team training and change management

This role would suit someone who loves solving complex business problems, challenging inefficient ways of working and building systems that make businesses run smarter.

If you’re excited by the challenge of helping transform a growing luxury interior design business into an AI-enabled operation, we’d love to hear from you.

Please send your CV, examples of previous projects and a short introduction explaining why you’d be a great fit to [email protected]

6 Likes
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I would not start this as a broad “AI transformation” brief. I would start with one paid operating-system slice that proves the process map, integration pattern, and handoff standard before expanding.

For Willow Grey Interiors, the first useful slice looks like: map 2-3 admin/project workflows, choose one painful handoff between Monday.com, Studio Designer, Microsoft 365/Outlook, Xero, or WhatsApp, define the data contract and exception paths, then build the first Make automation with run logging, dashboard visibility, and operator notes. That gives leadership something concrete to judge before a longer 6-12 month engagement.

TinyOps Studio can take a fixed $499 discovery/build-scope sprint first and turn it into the implementation plan, first automation slice, risks, and project-fee estimate. If this is still open, DM the highest-friction workflow plus the systems involved and I can confirm fit.

3

Hi Caroline,

Welcome to the Make community.

This sounds like the type of automation and operational improvement work I specialize in. I’ve sent over an email with my CV and relevant project examples and would be happy to discuss your requirements further.

Best,
Folafoluwa

4

Hi Willow Grey Interiors Team,

Your vision for building an AI-enabled, scalable business aligns perfectly with my expertise. I specialize in business automation, AI implementation, system integrations, and process optimization, helping companies eliminate inefficiencies and improve operational performance.

I would be delighted to share relevant project examples and discuss how I can contribute to your growth objectives. Are you available for a quick conversation this week or Now?

Kind regards,

Deborah

5

Hi Caroline,

Looks interesting. Sent you an email. Looking forward to hearing from you.

6

Hi @Caroline_Lawrence

This sounds like an exciting transformation project and aligns closely with the work we deliver for growing businesses.

Msquare Automation is a Make.com Platinum Partner with extensive experience implementing business automation, AI solutions, Monday.com systems, API integrations, and Microsoft 365 workflows. Our team has successfully delivered 1,000+ automation projects across multiple industries, helping organizations reduce manual work, improve visibility, and build scalable operations.

We can support everything from process mapping and system architecture to implementation, AI integration, team training, and ongoing optimization.

We would love to learn more about your current systems, operational challenges, and growth objectives.

Website: Business Process Automation Services | Msquare

You can also book a discovery call with our team here:
AI Automation for Business - Discovery Call - Msquare

Looking forward to connecting.

Best Regards,
@Mohamed_Jahar

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Hi Caroline! I’m Misha, an automation and AI integration expert. Your goal isn’t simply connecting Monday.com, Xero, Outlook, and WhatsApp—it’s building a scalable operating system that removes administrative bottlenecks and gives leadership real-time visibility as Willow Grey grows. I can map your current processes, identify inefficiencies, implement Make.com and AI-driven automations across your core platforms, create reporting dashboards, and deploy practical AI solutions that reduce manual work while improving both team productivity and client experience. The result is a business that runs faster, scales without adding operational overhead, and gives your team more time to focus on high-value design and project delivery rather than repetitive administration.

Connect on WhatsApp: +375293761570 | View My Portfolio: https://mikedevai.netlify.app/

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Hi Caroline,

I sent an email as well, but one thought I’d add here: I’d be careful not to start this as a big Make build.

With a business like this, the first useful step is probably deciding where the source of truth lives for each part of the operation: project status, client comms, supplier/admin tasks, finance, and leadership reporting. Once that’s clear, the automations become much easier to build and much less likely to turn into a pile of brittle scenarios.

If I were approaching it, I’d start with one high-friction project/admin process, map how it actually moves through Monday, Studio Designer, Outlook, Xero and WhatsApp, then build a first working version the team can use and maintain before expanding across the business.

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This role is a strong fit for a small fixed-scope slice.

I would not start with a full rebuild. I?d propose a 1-2 day phase 0 that focuses on one high-friction workflow, with strict field mapping, retries, logging, and a handoff note so another developer can continue cleanly.

For this first slice, I?d keep scope narrow around the Make/comms stack you mentioned and quote it as a fixed milestone, roughly EUR 350-500 depending on the exact systems and access you want included.

I can work asynchronously and keep the process low-lift for your team. If you want, I can reply with a concrete mini-plan once you share the most painful manual step and one current scenario screenshot.

Best,
OpsPilot AI Studio

10

Mapping a high-friction admin process across Monday.com, Xero, Outlook, and WhatsApp is the exact sweet spot for a scalable Make.com architecture.

To ensure your data remains clean and doesn’t create duplicate accounting records, here is the exact 3-step pipeline structure you should use:

  1. The CRM Trigger (Monday.com): Trigger when a project stage changes to ‘Ready for Billing’.
  2. The Financial Sync (Xero): Use a Search module to check if the contact exists in Xero. If yes, generate the multi-line invoice. If no, create the contact first, then generate the Invoice. (This is critical to prevent duplicate ledger errors).
  3. The Delivery Layer (Outlook & WhatsApp): Grab the raw invoice PDF or URL returned by Xero, use the Outlook module to email it, and simultaneously trigger the WhatsApp Business API to send an instant notification to the client/team.

I specialize in custom CRM-to-billing integrations. If you want me to drop a quick visual flowchart or a short Loom of how this exact data-mapping works to help your team visualize the build, let me know!